It's simple: you can either add people to an existing group which is already associated to a task, or you can share a task directly with a specific person or new group by clicking on the "share" icon at the top of a task.

To add people to a group, select the existing group you want to add them to and click on "members". Start typing the name of the person you want to add: if the person's email is already in your phone's contact list you will be able to select it; otherwise type the email of the person you want to add to the group.

Remember:

1. If the person is a registered Mela user, he/she will be immediately added to the group.
2. If not, they will receive an email with an invite to sign up, and they will be automatically added to the group after signing up.

Do you want to share a task? You can tap on the "share" icon within a task (top right). You can select an existing group or a person from your contact list. Otherwise, type the email of the people you want to share the task with.

1. People will be added to the task if they are already Mela users.
2. Otherwise they will receive an email with a signup link.

Recording and exporting data about man-hours and the consumption of materials and services is very easy with Mela.

As a starting point, we suggest to populate the Templates tab in the profile page of the web portal with the list of people/teams, materials and tools that you want to have available on the Mela app.

1. LOGGING HOURS AND MATERIALS

Once you are inside a specific task, click on the + sign on the bottom left side of the messaging bar, and select Accounting among the available options. As a default you will be shown an entry form with today's reference date: you can edit that if needed. Fill in the fields with the people, materials, services and tools used during the day, and click Add.

Doing this for the duration of your work, will allow to keep track of all the quantities, which will be added at the end.

2. EXPORTING A WORK SITE ACCOUNTING DOCUMENT

On the web portal, select a task using the checkboxes on the left side of the list. Use the export bar at the bottom of the page to select "Accounting" as an export type, and the format you want to use: .pdf, .xlsx, .docx.

A popup will show you a link to the export file, which will also be available on the "Exported files" page for 24 hours.

Mela allows you to export different types of data in the format that it's most suitable. PDF, MS Word (.docx), MS Excel (.xslx).

Right now the export functionality is only available from the web portal.

Select the task(s) you want to export using the checkboxes on the left of the task list. Choose the type of export (timeline, accounting, checklists, search results, etc.) and then the file format (.pdf, .docx., xlsx).

• The xlsx format is particularly suitable for accounting purposes and checklist trending.
• Work site logbooks and inspection reports are best shown in pdf.
• If you want the flexibility to edit or rearrange the information, you might want to use the .docx format.

All the exported files are stored on the Exported Files page for 24 hours before being deleted. You will however always be able to generate new reports with the available data.

Sure: You can edit or delete anything you post, provided no signatures were inserted after the information you want to modify.

ON THE APP

Long press on the top part of the message you want to edit (text, photo, voice, video, etc.) and select the action you want to execute: you will be able to delete an item or edit it if it is a text message, a caption, a voice message transcription, or a checklist.

ON THE WEB PORTAL

Click on the three dots on the item you want to edit or delete and select the action you want to execute.

Remember: if the information you are trying to edit or delete is followed by one or more signatures it won't be possible to complete the action. Signatures have the power of "freezing" all previous task data, making it "approved" or "certified" depending on your company's workflow.

DO YOU WANT TO EDIT SOMEONE ELSE'S ITEMS?

Enterprise users can do this by assigning the right Group Permissions.

Users who have the edit and/or delete permission can edit or delete other user's messages in the same way they would delete their own.

As for your own items, no data can be modified if it has been at any point followed by one or more signatures.

Organizing your field data with Mela is easy and quick.

CREATE TASKS

Tapping or clicking on the + button on the task list you can name a task, add a description, and decide the people and/or groups you want to share it with. All the fields are searchable, making it a breeze to filter the data afterwards.

TASK TYPES

Additionally, you can also customize the fields you collect for each task using the Task Types functionality.

1. IF YOU ALREADY HAVE CONFIGURED YOUR COMPANY

Upload your company logo by clicking on the pencil icon in the company box.

2. YOU DON'T HAVE A MELA COMPANY YET

Create your company first by assigning a name to it, and then add a logo. If you don't add a logo, the Mela one will be shown in your reports by default.

Login to the web portal from the website and go to the Company and Billing tab in your profile.

Click on "Subscribe" and follow the instructions. Once you confirm the payment details you'll be ready to use Mela at full speed!

You can start using Mela for free. The Free plan can last forever and allows you to work on a limited amount of task/work sites.

To fully take advantage of the Mela platform you can choose the Pro plan, which includes unlimited tasks and allows you to collaborate on your projects with colleagues, clients, and suppliers.

If you work at a large company and you need advanced settings, integrations, and dedicated account management, you will need Mela Enterprise. Book a demo now!

Most functionalities are available both on mobile and desktop.

Download and use the Mela mobile app on your smartphone (iOS, Android), and log-in to the web portal from your PC browser (Google Chrome, Safari, Firefox, etc.).

Each Mela task/chat can be a work site or it can also be a dedicated channel. You can therefore segregate the information based on what each task contains and who has access to it.

For example, you could create a task called "Work site logbook" tracking all the operational data and communication; and another task called "Work site formal communications" where you can include client-facing progress reports, approvals, etc.

To make things easier, Mela allows you to copy/paste information from one task to the other, increasing sharing speed and control.

To create your templates, log in to the web portal and go to your profile page. You will be able to create your checklist templates, and add the list of people, materials, services, and tools to make available on the app.

If you are using Mela on a Free Plan, there is a limit on the number of tasks you are able to create and see, but you will still be able to access most functionalities.

If you have forgotten your password, click on "Forgot Password" and follow the instructions to set a new password. (You will receive a reset-password link via e-mail)

The work site is automatically associated to an address based on your location when the task is created, but it can be edited accessing the task header data and modifying the address field. The new task location will then be shown on the map too.

Interested in the benefits of using Mela on your work site? Contact us now!

If you have enabled notifications, you will receive push notifications each time a new information is added to one of the tasks in your list.

Tasks containing unread information will be marked by a small red dot next to their name.

Get in touch now for more information or to get a free demo!

To see who has read your post, long-press on the specific item to access the menu and select "Read by".

Discover how Mela helps you manage your work site: contact us!

Long press the item you want to forward and select "Share".

Choose the destination app and that's it!

Contact us for more information: you can start using Mela for free!

You can then select the task you want to share into, and post your photo, link, etc.

Start for free,

or contact us to discover more

To do this, tap on the "share" icon in the task, swipe right the user you want to enable and tap on "Make Admin".

Start working with mela for free or check out our plans!

Mela allows you to group your tasks as you wish. The general task list contains all your activities, while you can use the "Projects" functionality to create custom categories/views.

To access these custom views or create a new one, click on your company logo on the main app screen, or on the web portal.

Not a Mela user yet? Contact us for further information or to get a free demo.

You can create or edit tags from both the smartphone app and the web portal. These will help you organize the task information more intuitively. You just need to open a task and click on the "+ tag" button right under the message, document, or photo that you want to tag. Here, you can create a new one or select among those you have already made.

If you are using Mela from your computer: head to the "tag" section to see the tags you have already created or create a new one.

Open the activity you want to create your event, tap the + icon on the lower left side, and open the "Calendar event" section. You can add the event's name, the date and time (or turn it into a recurrent event) and invite your collaborators.

You can create an even from the web portal following the same steps.

When using Mela from your computer, you can perform the same steps from the web portal.

Open a task and then head to the "Task info" section.

You can choose which project to associate with this activity to open the project section. You can do the same operation with all the activities you want to link to a specific project. If you have administrator privileges, you will be moving the action for everybody on the project. If you have a regular account, only you will see the effects of this operation.

On the main page, click or tap on "Projects" on the upper right side to find all the activities you have grouped.

You just need to enter your email and choose a safe password. Enter your email, select a secure password and add your personal information: name, surname, professional title, and company size.

Heads up: remember to check your inbox. To activate your account, you will need to click on the invitation link sent by Mela. You can register either from the app or from the web portal.

Open the Mela app and tap the + button on the lower right side. You can then write the name of the activity, a description, and an address before sharing it with your coworkers, contractors or clients. This will create your site group chat, ready to be used.

You can also create a new task from the web portal

Instead of cutting up our services into "one-shot" offers, we prefer to provide our services on a long-term basis. We think this will meet our clients' needs better, as they require a tool that simplifies their daily work.

Meanwhile, we will continue to develop new features that continuously meet their demands. With Mela, you can count on the support of a professional service that is constantly being updated and perfected. Our goal is to guarantee a product that adapts itself perfectly to your work in the field and a helpful, evolved tool that remains extremely simple to use.

Of course. All you need to do is compile a report draft and share it on one of the group chats. All the people present on this group chat can sign it, and it will not be modifiable.

Open the task, click on the + icon on the lower left side, and choose the type of report or checklist that you wish to compile. Once you have shared it on the chat, all members will sign it by clicking on the + icon on the lower right side. Once the report is signed, it will no longer be modifiable.

The Accountant is the person who can access complete reports with all data available, inclusive of the cost per unit.

On the screen showing the list of users, find the name of the person whom you would like to set as the Accountant. Click on the three dots on the right, and select the "accountant" option.

You can pay for your Mela subscription in two ways: using a debit or credit card or via SEPA direct debit.

Mela takes all payments with any major credit cards, including Visa, Mastercard and American Express. After you sign up for a PRO membership, the fee will be automatically debited again at the end of the period stated by your subscription plan.

To switch from the free version into the Pro one, log into the web portal, click on "Settings", and go to the "Licenses and Billing" section. Click on "Purchase License" and follow the instructions.

To switch from the free version into the Pro one, log into the web portal, click on "Settings", and go to the "Licenses and Billing" section. Click on "Change Plan" and select "Annual".

The trial period - Mela FREE - will give you access to a limited number of tasks. The trial period ends after you use up all your tasks.

From this moment onwards, if you want to continue using Mela, you will need to purchase the PRO version, either with a monthly or annual subscription. All your past tasks and work sites will be saved.