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Invoice Reconciliation

05 Mar 2026 15 min Share

How to automatically reconcile invoices with job reports

In this video tutorial you’ll learn how to use Invoice Reconciliation in Mela to automatically match invoices with the costs recorded in job reports.

When you import an invoice into Mela, the system analyzes the document and automatically associates the line items with the corresponding job reports, allowing you to instantly verify whether the invoiced costs match the work that was actually performed.

This gives you immediate control over your costs, helps you detect discrepancies, and significantly reduces manual checks.

What you’ll learn in this tutorial

In the video you’ll see step-by-step how to use invoice reconciliation in Mela:

• how to import an invoice into the platform

• how Mela automatically reads the invoice data

• how AI matches line items with job reports

• how to check reconciled invoices and discrepancies

• how to identify costs that are not yet fully reconciled

In just a few seconds you can understand whether an invoice is correct or if there are differences between what was invoiced and what was recorded in the work reports.

Why use invoice reconciliation

Managing invoices manually is often one of the slowest and most error-prone administrative tasks.

With Mela you can:

✔ Import invoices in seconds
✔ Automatically connect them to job reports
✔ Immediately detect price or quantity discrepancies
✔ Keep project costs under control

The system connects invoices, costs, and recorded work, giving you a clear overview of your real expenses.