Bill of Quantities, Measurement Book and Work Progress: AI-Powered Construction Accounting

Optimize the economic management of your construction sites with an advanced digital accounting system. Thanks to AI integration, you can transform complex estimates into ready-to-use accounting documents, monitor real costs, and ensure maximum precision in calculating Work Progress.

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🚀 Digital Bill of Quantities (BoQ): From Analog to AI

Create your estimated Bill of Quantities in a fraction of the usual time. Our platform is not just an editor, but an intelligent assistant that simplifies the startup and updating of every project:

AI Document Import: Upload your files in PDF or Excel format (even BoQs generated with other softwares). Artificial intelligence analyzes the text, automatically extracts descriptions, units of measurement, quantities, and prices, rebuilding the chapter tree in seconds.
Automatic Price List Sync: Access main regional price lists or import your custom lists. The system allows for intelligent automation: you can import a BoQ and mass-update prices by linking them to updated lists, ensuring always-accurate estimating.
Dynamic Structure: Organize works by categories or lots, maintaining total control over the project budget even when variations occur.

🚀 Digital Bill of Quantities (BoQ): From Analog to AI

📝 Measurement Book: Real-Time Accounting

Transform field surveys into immediate accounting data. Our digital measurement book is designed to ensure maximum operability even on smartphones and tablets:

Mobile Records: Enter measurements directly from the site while verifying the work, eliminating the risk of forgetfulness or late transcription errors.
Photo Certification: Every line of the book can be accompanied by photos taken on the spot. This ensures total transparency and protects the company from disputes by Site Management.
Instant Synchronization: Data entered in the measurement book immediately updates the general accounting, allowing the technical office to monitor economic progress without delays.

📝 Measurement Book: Real-Time Accounting

📊 Work Progress and Active Cycle: Fast, Error-Free Invoicing

The heart of construction accounting is the Work Progress. With Mela, producing documentation for the active cycle is fluid, fast, and compliant with client agreements:

Automatic Work Progress Generation: The system aggregates data from the measurement book and generates Work Progress reports in real time. Visualize earned value against contract value through intuitive progress bars that clearly show the production achieved.
Objective-Based Billing: Manage the active cycle with immediate evidence of progress status, gaining the ability to invoice promptly upon reaching the agreed work progress milestones.
Legal Compliance: Export the Accounting Register, Register Summary, and Payment Certificate with one click. All templates are ready for signature and comply with current regulations.

📊 Work Progress and Active Cycle: Fast, Error-Free Invoicing

Deviation Analysis and Passive Cycle

Mela allows you to have a 360-degree view of the site's financial health, linking what you are collecting with what you are actually spending:

Passive Cycle Control: Monitor the sum of real site costs (materials, labor, rentals) in proportion to the entered estimate, immediately identifying if production is respecting the planned margins.
Extra-Cost Management: Track unplanned works or site contingencies. Having immediate evidence of extra-costs allows you to renegotiate variations or correct operational management before profits vanish.
Margin Analysis: Constantly compare estimated vs. actual vs. real cost, obtaining a precise analysis of deviations between the active and passive cycles.

Synergy with the Mela Ecosystem

A single shared database eliminates the typical misalignments of Excel sheets and ensures data consistency between site and office:

Daily Report Integration: BoQ data communicates natively with Daily Reports for the immediate accounting of hours and quantities produced.
Site Log Support: Although logs do not directly account for amounts, the information and photos entered within them complete the accounting analysis, providing the technical context and justifications needed for every accounting line produced.
Elimination of Error Risk: Centralizing information in a single digital environment ensures that administration, technicians, and site managers always work on the same validated data.

Uncontestable Evidence with Blockchain and Signatures

Construction accounting is a sensitive area that demands trust and transparency. Mela protects your work by applying the highest digital security standards to every measurement entered:

Blockchain Notarization: Every entry in the measurement book can be notarized, making the data immutable and certain over time.
Certified Date and GPS: Every measurement is linked to precise geographic and temporal coordinates, eliminating any doubt about the truthfulness of the surveys.
Integrated Digital Signature: Collect signatures from responsible parties directly in the field to validate Work Progress without paper steps.
Total Transparency: Provide clients with dedicated access to view photographic evidence, drastically reducing verification and approval times.

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Uncontestable Evidence with Blockchain and Signatures

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